Job Overview
Job Overview:
We are seeking a highly organized and proactive Executive Secretary to the CEO to provide comprehensive administrative support to our CEO and executive team. This role requires an individual with excellent communication skills, discretion in handling sensitive information, and the ability to manage multiple tasks in a fast-paced environment. The ideal candidate will be a strong multitasker, have a keen attention to detail, and maintain a high level of professionalism.
Key Responsibilities:
- Calendar Management: Organize and manage the CEO’s schedule, including appointments, meetings, travel arrangements, and conferences
- Meeting Coordination: Prepare agendas, minutes, and other documentation for meetings
- Communication: Act as the point of contact between the CEO and internal/ external stakeholders, including screening calls, responding to inquiries, and handling confidential information
- Document Preparation: Draft, review, and finalize reports, presentations, and other documents for executive meetings and presentations
- Travel Arrangements: Coordinate complex travel itineraries, including: flights, hotels, and transportation for the CEO and executive team
- Project Management: Assist with the execution of special projects and initiatives as directed by the CEO
- Administrative Support: Perform various office tasks, including filing, organizing documents, and maintaining records, ensuring smooth office operations
- Liaison Role: Maintain a professional rapport with all departments, fostering strong working relationships on behalf of the CEO.
Qualifications:
- Education: Bachelor’s degree in Business Administration, Communications, or related field is preferred
- Experience:
- Minimum of 3 years of experience in an executive assistant or administrative role, preferably supporting C-level executives
- Experience in a corporate or fast-paced environment
- Skills:
- Excellent verbal and written communication skills
- Strong organizational and multitasking abilities
- High level of discretion and confidentiality in handling sensitive information
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software
- Strong attention to detail and problem-solving skills
- Personal Attributes:
- Ability to work independently and prioritize tasks effectively
- Strong interpersonal skills and a professional demeanor
- Flexibility and adaptability to changing demands and tight deadlines
Why Join Us:
- Competitive salary and benefits package
- Opportunity to work closely with senior leadership in a dynamic and fast-growing company
- Professional growth and development opportunities
- Special rates at affiliated hotels
If you’re a proactive and detail-oriented individual who thrives in a challenging environment, we encourage you to apply today!
Εταιρείες
ZEUS International Hotels & Resorts (Αθήνα)
Θέσεις
Executive Secretary to the CEO
Job Detail
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Experience3 Years
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QualificationBachelor